The Port Statistics Department is the point of entry documents in provenan that shipping agencies installed in Djibouti. This department receives shipping documents called manifests in two different formats : -
• in paper format
• in electronic format : text file
And other document for ventilation to the various departments of the Port.
It is in the context of the abandonment of DP World's IT systems and the setting up of a new entity called Port of Djibouti SA, the Statistics Department wishes to acquire a high-performance, secure and secure information system. adapted to the expectations of the electronic management .
The needs of the Port Statistics Department are divided into two main parts :
- Transmission of data to billing
- Use of data and reporting .
This study was conducted in collaboration with the Chief of Statistics Department of the Port of Djibouti and his main collaborators. A set of meetings allowed users to expose the management of manifests provided by shipping agents and its transmission for billing but also and especially the management of data for statistical purposes.
We would like to express our thanks to all the staff of the Statistics Department for the welcome and collaboration in the realization of this study. And we are convinced that with such a state of mind, the Statistics Department will have an operational and efficient information system .
3) Problem Definition and Needs Identification
a. Problem definition
The Port Statistics Department has of a set of staff for processing for error correction and finalization clear from the shipping agencies . To accomplish this task, ie the software uses personal e indeed ' Tilman' which was designed for the direct manipulation of the file 's manifest in EDI format and the Excel spreadsheet.
Thus taking into account the many disadvantages of the s
To use software s inappropriate s who lost considerable time on the order ofa day full person to accomplish the simple task of treating a single manifest.
A d ifficultés and waste of time significant for locating and correcting non-valid data that are in the manifest.
The lack of an efficient and sustainable storage system for manifest data .
Data inserted and / or modified by a third party does not bear any " signature " of it. It is therefore impossible to trace the user who inserted or modified the data.
The Statistics Department uses Sage software to work with the data collected with the help of the IT department 'mining'. It does not have its own given base server and by sharing with the Sage software, there is a risk of data corruption
The data edited to compile statistics are restricted. The existing tool offers limited forms of presentation of edited figures.
it is therefore almost impossible
D e reduce the time overt treatment.
To minimize errors that occur Lords of manual handling of manifests.
increase the reliability of the obvious data sent to billing.
To obtain reliable and complete statistical reports .
Therefore, the E System E actual manual used by the Statistical Division is bulky, slower and can present handling errors, it would be useful to include a remedy that will be automated management using the Computer.
In other words, to fill the limits mentioned above the current manual system, it would therefore be necessary to develop an IT solution that meets the requirements and needs of the statistical division and that optimally manages the activities of the statistical division.
b. Identification of needs
The existing system, for all the reasons mentioned above , is no longer adapted to present and future needs and expectations. The need for a new system has become essential in order to manage the statistics department, improve the service rendered and facilitate the work of the staff.
As a result a fter year Alyse all the needs of Statistics Division, our goal is to implement a successful IT solution that will result in the design and development of software Customized celui- it , of in order to offer optimal management of the latter by automating the tasks to be performed .
Therefore, this Software will allow: -
The has Melior ation of service to customers of the Port of Djibouti .
decision support for management .
The c onvergence data and structuring a reliable database .
The sharing of real-time data for better management s treatments manifest.
Update real-time data on the centralized database .
Access the system from any client on the network .
Realize reliable and complete exploitable statistics (commercial, operational, financial, social)
4) Presentation of the DjibShips software and its functionalities.
The DjibShips Software is a software that allows the processing of a large number of structured files in EDI format and containing data manifest s goods from maritime agencies as well as generating reports for analysis of statistical data, in a time well below the time required in the manual system .
The main features of DjibSoft software are : -
a) File Maintenance s containing the different codes used é s in the program :
International port codes.
Codes for types of packaging.
The codes of the customs office where the goods are declared in detail.
The nature codes of bill of lading.
Bill of lading type codes.
The Codes of the Maritime Agencies.
The Liner Codes.
HS codes of type of goods
b) processing the data of e the EDI original from Agen these maritime.
• Extraction and EDI data conversion from e file s from the Maritime Agents and backup of this s data as tables in the relational database type Server SQL whose data are structured by apparent goods (by ship and travel number ) and by bill of lading.
• For each selected manifest :
Ø The 'a nalysis of all lading s and the generation of log file containing the type and nature of all the are any errors that may be present due to the different functions and tools error detection software available .
Ø L a c orrection and update directly to s errors or non-valid data being in the manifest by reference to the log which has been generated .
• Export ation d es data goods manifest in Excel format for their verification and their importation of these same file s to update the database.
c) Generation of file s final EDI error free.
c1) If the selected manifest is error-free , this module allows the generation of files whose manifest data are structured in the format 'Dpaman EDI' which will be loaded by the Sage software for invoicing .
d) Generation of Reports.
c2) The module g generation use reports allows to directly extract from the database the information desired by the direction of the statistical division. The extracted information can be :
Ø Display directly on the computer screen.
Ø Send to the default printer.
Ø Export to a file format like Excel.